City of Meadville
310 S. Macon
PO BOX 152
Meadville, MO 64659
The City of Meadville held a meeting Monday, August 10, 2015 at 6:30PM.
Mayor called to order. Those in attendance: Theresa Malone, Debbie Bennett, Ruthie Munsterman, Tim Nickell, Mike Holcer, Bobbi Meneely, Marc Zell, Cary Sayer, Jim Frizell
Motion to modify agenda made by Debbie. Ruthie seconded.
Approval of Minutes
Public Participation
● Jessie Gray & drainage at new building – Tube on east side of 139 seems to be plugged & causing drainage issues at Gray Electric property. MoDOT maintains highway but underground is responsibility of city. Requesting city to consider researching stoppage in tube. 45 days or so until he would like to pour new concrete sidewalk. Gray also offering to pay for a lighted sign to replace current signage of Community Center. That needs to go in front of Community Center board.
● Mr. Frizell & light – Security light was left off of new pole when installed in front of his house. Mr. Frizell requesting light be added. He also has a variety of poles to give away if anyone would like them. Bobbi & Tim will call Smith Lawn to request this be finished up at their expense. Backup plan is to engage FEC.
Old Business
● Sewer project update/review – Engineering contract needs to be approved & signed. Cary recommends contract be forwarded to attorney (Elson) for review; Bobbi forwarded during meeting. DNR has indicated as of 8/10 the proposed contract is approvable. Also need agreement with property owner. Need to verify with Cary & DNR request for qualifications not needed.
● Update on aerator at water plant – Tim has requested photos of the aerator and has yet to receive them. Based on financial situation, may need to postpone for a bit. Debbie moves to table until later date and Ruthie seconded.
● Tube replacement update – Sealed bids were received from Town & Country and KC Dirtworks. 1 bid from Town & Country was for replacement of single tube at $1,200. Both bid $3,500 for replacement of 3 tubes, with variances in project inclusions. Marc moves to accept Town & Country bid to replace 3 tubes for $3,500. Debbie seconded. Motion carries.
● Employee dishonesty claim – Check from insurance company is in the mail for agreed upon loss amount less a $500 deductible.
● Bad debt write off – Letters to be sent if addresses are known, indicating past due balances will be turned over to debt collectors if unpaid within 10 days, if outstanding balances are more than $100. Bobbi to research debt collection agencies.
● Update of employee guide, draft & implement policies involving independent contractors engaged by the city. Bobbi requested to table until further notice.
● Municode – Bobbi emailed Municode reminding them of small municipality and asked them to forward suggested ordinances.
New Business
● 2015 property tax rates – Public hearing required. Meeting set for August 24th at 6:30PM. Bobbi will publish ad in Ad Page.
● Fire department and transfers from City – Money has not been transferred agreement dated in April 26, 2007, from City to the fire department. It was agreed upon between Mike Holcer, fire chief, and City Council that a total of $60,000 would be moved ($25k from each water & sewer funds, $10k from trash) to settle amount due through 2015. Going forward with year 2016, Council will work on drafting ordinance to collect $5/month from residents via utility billing to support this $10k annual transfer. Is there a signed ordinance…?
● City park bathrooms – Tim to powerwash before Monday’s back to school night. Council to attempt to monitor cleanliness on a more ongoing basis. Bobbi to send letter to school requesting their support in keeping the restrooms clean.
● Payroll reallocation of city council/clerk – Council agrees to not make these transfers for 2013-2014.
● Tim information/updates – Shirley Shiflett would like meter loop hooked up before Saturday (new service being installed at house). Lagoon was discussed.
Approval of Bills – Marc moved to add Bobbi Meneely to the checking account as an emergency 2nd signer. Debbie seconded. Motion carried.
Approval of Financial reports
Next scheduled meeting August 24, 2015 @ 6:30 pm
310 S. Macon
PO BOX 152
Meadville, MO 64659
The City of Meadville held a meeting Monday, August 10, 2015 at 6:30PM.
Mayor called to order. Those in attendance: Theresa Malone, Debbie Bennett, Ruthie Munsterman, Tim Nickell, Mike Holcer, Bobbi Meneely, Marc Zell, Cary Sayer, Jim Frizell
Motion to modify agenda made by Debbie. Ruthie seconded.
Approval of Minutes
Public Participation
● Jessie Gray & drainage at new building – Tube on east side of 139 seems to be plugged & causing drainage issues at Gray Electric property. MoDOT maintains highway but underground is responsibility of city. Requesting city to consider researching stoppage in tube. 45 days or so until he would like to pour new concrete sidewalk. Gray also offering to pay for a lighted sign to replace current signage of Community Center. That needs to go in front of Community Center board.
● Mr. Frizell & light – Security light was left off of new pole when installed in front of his house. Mr. Frizell requesting light be added. He also has a variety of poles to give away if anyone would like them. Bobbi & Tim will call Smith Lawn to request this be finished up at their expense. Backup plan is to engage FEC.
Old Business
● Sewer project update/review – Engineering contract needs to be approved & signed. Cary recommends contract be forwarded to attorney (Elson) for review; Bobbi forwarded during meeting. DNR has indicated as of 8/10 the proposed contract is approvable. Also need agreement with property owner. Need to verify with Cary & DNR request for qualifications not needed.
● Update on aerator at water plant – Tim has requested photos of the aerator and has yet to receive them. Based on financial situation, may need to postpone for a bit. Debbie moves to table until later date and Ruthie seconded.
● Tube replacement update – Sealed bids were received from Town & Country and KC Dirtworks. 1 bid from Town & Country was for replacement of single tube at $1,200. Both bid $3,500 for replacement of 3 tubes, with variances in project inclusions. Marc moves to accept Town & Country bid to replace 3 tubes for $3,500. Debbie seconded. Motion carries.
● Employee dishonesty claim – Check from insurance company is in the mail for agreed upon loss amount less a $500 deductible.
● Bad debt write off – Letters to be sent if addresses are known, indicating past due balances will be turned over to debt collectors if unpaid within 10 days, if outstanding balances are more than $100. Bobbi to research debt collection agencies.
● Update of employee guide, draft & implement policies involving independent contractors engaged by the city. Bobbi requested to table until further notice.
● Municode – Bobbi emailed Municode reminding them of small municipality and asked them to forward suggested ordinances.
New Business
● 2015 property tax rates – Public hearing required. Meeting set for August 24th at 6:30PM. Bobbi will publish ad in Ad Page.
● Fire department and transfers from City – Money has not been transferred agreement dated in April 26, 2007, from City to the fire department. It was agreed upon between Mike Holcer, fire chief, and City Council that a total of $60,000 would be moved ($25k from each water & sewer funds, $10k from trash) to settle amount due through 2015. Going forward with year 2016, Council will work on drafting ordinance to collect $5/month from residents via utility billing to support this $10k annual transfer. Is there a signed ordinance…?
● City park bathrooms – Tim to powerwash before Monday’s back to school night. Council to attempt to monitor cleanliness on a more ongoing basis. Bobbi to send letter to school requesting their support in keeping the restrooms clean.
● Payroll reallocation of city council/clerk – Council agrees to not make these transfers for 2013-2014.
● Tim information/updates – Shirley Shiflett would like meter loop hooked up before Saturday (new service being installed at house). Lagoon was discussed.
Approval of Bills – Marc moved to add Bobbi Meneely to the checking account as an emergency 2nd signer. Debbie seconded. Motion carried.
Approval of Financial reports
Next scheduled meeting August 24, 2015 @ 6:30 pm